Sponsorship & Exhibition Opportunities – OLD – ADOHTA 2021

Sponsorship & Exhibition Opportunities – OLD

Invitation

On behalf of the organising committee we are pleased to invite your organisation to participate as a sponsor or exhibitor in the 6th ADOHTA International Conference which will be held at Crown Perth from 2 – 4 September 2021.

The following opportunities are designed to maximise your brand position and are your best opportunity to engage with industry leaders and key-decision makers in the dental and oral health therapy profession.

We have presented a range of sponsorship opportunities but also invite any new proposals you may wish to put forward.  The committee is pleased to discuss specially curated packages that will meet your objectives for participating and be of maximum benefit to your organisation and the conference.

Support of the conference will provide your organisation with a number of key benefits, such as:.

  • Exposure to a qualified, relevant and influential audience before, during and after the event.
  • Networking opportunities during the conference to promote your organisation’s products and services directly to key decision makers.
  • Your organisation will be perceived to be a keen and vital supporter of ADOHTA.
  • Supporters of the conference will consolidate existing industry relationships and develop new ones.

Sponsorship Packages

CONFERENCE PARTNERS
Gold Partner – $10,000
Silver Partner – $6000
Bronze Partner – $3500
KEY OPPORTUNITIES
Conference Dinner Sponsor – $5000
Welcome Reception Sponsor – $5000
Satchel Sponsor – $4500
Coffee Cart Sponsor – $4000
Name Badge & Lanyard Sponsor – $3500
Keynote Speaker Sponsor – $3500
Conference App Sponsor – $3000
Awards Sponsor – $1500
Day Catering Sponsor – $1500
EXHIBITION
Trade Exhibition – $2000

Sponsorship Opportunities

Please click on the packages below to see the inclusions. 

All costs are in Australian Dollars and include GST.

Please contact leesa@conferencedesign.com.au at Conference Design Pty Ltd to discuss sponsorship and exhibition opportunities.

CONFERENCE PARTNERS

Benefits:

  • Logo and acknowledgement as a Gold Partner on all conference materials including print, PDFs and broadcast emails
  • Opportunity for company representative to give a 15 minute presentation in a plenary session (following keynote presentation)
  • Verbal acknowledgement as a Gold Partner in the opening and closing session
  • One exhibition booth
  • Two exhibitor registrations, including the welcome reception
  • Three full registrations, including social functions
  • One free standing pull up banner in the plenary hall
  • One free standing pull up banner in the catering area
  • Logo, hyperlink & 150-word profile on the conference website
  • Logo, hyperlink & 150-word profile in the conference program book
  • Logo, hyperlink & 150-word profile in the conference App
  • Logo displayed on a sponsor slide in the plenary hall
  • One satchel insert
  • Two e-satchel inserts
  • Opt-in delegate list in the Conference App (name, position, organisation, state/country)

Benefits:

  • Logo and acknowledgement as a Silver Partner on all conference materials including print, PDFs and broadcast emails
  • Verbal acknowledgement as a Silver Partner in the opening and closing session
  • One exhibition booth
  • Two full registrations, including social functions
  • One free standing pull up banner in the catering area
  • Logo, hyperlink & 100-word profile on the conference website
  • Logo, hyperlink & 100-word profile in the conference program book
  • Logo, hyperlink & 100-word profile in the conference App
  • Logo displayed on a sponsor slide in the plenary hall
  • One satchel insert
  • Two e-satchel inserts
  • Opt-in delegate list in the Conference App (name, position, organisation, state/country)

Benefits:

  • Logo and acknowledgement as a Bronze Partner on all conference materials including print, PDFs and broadcast emails
  • One exhibition booth
  • One full registration, including social functions
  • Logo, hyperlink & 50-word profile on the conference website
  • Logo, hyperlink & 50-word profile in the conference program book
  • Logo, hyperlink & 50-word profile on the conference App
  • Logo displayed on a joint sponsors slide in the plenary hall
  • One satchel insert
  • Two e-satchel inserts
  • Opt-in delegate list in the Conference App (name, position, organisation, state/country)

KEY OPPORTUNITIES

Benefits

  • Logo and acknowledgement as Conference Dinner Sponsor on all conference material including print, PDFs and broadcast emails
  • Verbal acknowledgement as Conference Dinner Sponsor during the event
  • Opportunity for company representative to address delegates during the Conference Dinner (5 minutes)
  • One complimentary ticket to the Conference Dinner
  • Banners displayed in a prominent location during the Conference Dinner
  • Logo & hyperlink on the conference website
  • Logo & hyperlink in the conference App
  • Logo in the conference program book
  • Opt-in delegate list in the Conference App (name, position, organisation, state/country)

This event is always a highlight for delegates. It is the first opportunity for delegates to connect at the conference. 

Benefits

  • Logo and acknowledgement as Welcome Reception Sponsor on all conference material including print, PDFs and broadcast emails
  • Opportunity for company representative to address delegates during the Welcome Reception (2 minutes)
  • One full registration including social functions
  • An additional three complimentary tickets to the Welcome Reception
  • Opportunity to provide a small gift for each delegate at the Welcome Reception (own cost)
  • Opportunity to purchase an exhibition booth for $750 (registrations not included and can be purchased at the additional exhibitor registration rate of $300 per exhibitor)
  • Two free standing pull up banners in the Welcome Reception Area
  • Logo & hyperlink on the conference website
  • Logo & hyperlink in the conference App
  • Logo in the conference program book
  • Opt-in delegate list in the conference App (name, position, organisation, state/country)

Each delegate will receive a satchel printed with your logo. Your logo is guaranteed to be seen every day during the conference. The satchel will be selected to ensure delegates keep using it after the conference. 

Benefits

  • One full registration, including social functions
  • Opportunity to purchase an exhibition booth for $750 (registrations not included and can be purchased at the additional exhibitor registration rate of $300 per exhibitor)
  • Logo & hyperlink on the conference website
  • Logo & hyperlink in the conference App
  • Logo in the conference program book
  • Logo displayed on a joint sponsors slide in the plenary hall
  • Two satchel inserts
  • Two PDF e-satchel inserts
  • Opt-in delegate list in the conference App (name, position, organisation, state/country)

This is your opportunity to provide a relaxed space for delegates seeking a reprieve from conference activities

Benefits

  • Logo and acknowledgement as Coffee Cart Sponsor on all conference materials including print, PDFs and emails
  • Two banners displayed in a prominent location in the catering area
  • Logo & hyperlink on the conference website
  • Logo & hyperlink in the conference App
  • Opportunity to brand the coffee cart, take-away cups, stirrers etc. with your logo (own cost)
  • One satchel insert
  • One PDF e-satchel insert
  • Opt-in delegate list in the conference App (name, position, organisation, state/country)

This sponsorship opportunity offers prominent exposure of your organisation and logo.  Each delegate will receive a name badge and lanyard when they register at the conference. 

Benefits

  • One full registration, including social functions
  • Logo printed on each delegate name badge
  • Opportunity to provide branded lanyards (double clip – own cost)
  • Opportunity to purchase an exhibition booth for $750 (registrations not included and can be purchased at the additional exhibitor registration rate of $300 per exhibitor)
  • Logo & hyperlink on the conference website
  • Logo & hyperlink in the conference App
  • Logo displayed on a joint sponsors slide in the plenary hall
  • One satchel insert
  • One PDF e-satchel insert
  • Opt-in delegate list in the conference App (name, position, organisation, state/country)

As a Keynote Speaker Sponsor your organisation will be exposed to a large captive audience who will associate your organisation with a world leader in your field. A range of international and national keynote speakers will be invited to present at the meeting.  Please check the website for confirmed speaker details.

Benefits

  • Verbal acknowledgement as Keynote Speaker Sponsor at the commencement of the relevant Speaker’s presentation
  • Opportunity to purchase an exhibition booth for $750 (registrations not included and can be purchased at the additional exhibitor registration rate of $300 per exhibitor)
  • One free standing pull up banner in the room during the relevant Speaker’s presentation
  • Logo & hyperlink on the conference website
  • Logo displayed next to the Keynote Speaker on the online program
  • Logo & hyperlink in the conference App
  • Logo displayed next to the Keynote Speaker in the program in the conference App
  • Logo displayed on presentation slide relevant to the Speaker’s presentation
  • One satchel insert
  • One e-satchel insert

Your logo (on every page), company profile (200 words) and hyperlink will be included on the delegate Conference App. This App will be the delegates go-to source for digital information on the conference including the program, speaker profiles, venue maps and much more.

Benefits

  • Logo and acknowledgement as Conference App Sponsor on all conference materials including print, PDFs and broadcast emails
  • Opportunity to purchase an exhibition booth for $750 (registrations not included and can be purchased at the additional exhibitor registration rate of $300 per exhibitor)
  • Logo, hyperlink & 100-word profile on the conference website
  • Logo, hyperlink & 100-word profile in the conference program book
  • Logo, hyperlink & 100-word profile on the conference App
  • Logo displayed on a joint sponsors slide in the plenary hall
  • One satchel insert
  • One PDF e-satchel insert
  • Opt-in delegate list in the conference App (name, position, organisation, state/country)

In recognition of oral health practitioners who exemplify commitment to oral health care, ADOHTA is introducing the Oral Health Practitioner Award.

Prizes include Category Awards for:

  • Volunteer
  • Health Promoter
  • Educator/Researcher
  • Leader and Advocate for the Profession
  • Clinical Leader

The overall winner will be announced as Oral Health Practitioner of the year at the ADOHTA International Conference Gala Dinner.

Benefits

  • Naming sponsorship of one (1) award
  • Complimentary ticket to the Gala Dinner (awards will be announced at the dinner)
  • Logo & hyperlink on the conference website
  • 50 word profile on the conference website
  • Logo in the Program Book
  • 50 word profile in the Program Book

Benefits

  • Sponsorship of the catering breaks for one day
  • Opportunity to purchase an exhibition booth for $750 (registrations not included and can be purchased at the additional exhibitor registration rate of $300 per exhibitor)
  • Two free standing pull up banners in the catering area on the day of sponsorship
  • Logo & hyperlink on the conference website
  • Logo displayed next to the catering breaks on the online program
  • Logo displayed next to catering breaks in the conference program book
  • Logo & hyperlink in the conference App
  • Logo displayed next to the catering breaks in the program in the conference App
  • Logo displayed on A4 signage on catering stations

EXHIBITION

The exhibition will run for the duration of the conference with morning tea, lunch and afternoon tea served in the exhibition area.  The Welcome Reception will also be held in the exhibition area. 

Benefits

  • Two exhibitor registrations, including the Welcome Reception (Conference Dinner tickets can be purchased at an additional cost)
  • One exhibition booth
  • One table
  • Two chairs
  • 4 amp power outlet
  • Listing on the conference website
  • Listing in the conference App
  • Opt-in delegate list in the conference App (name, position, organisation, state/country)

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By completing the Sponsorship Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship and Exhibition application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of Goods and Services Tax (GST) and listed in Australian Dollars (AUD).

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

Sponsorship and exhibition entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship and Exhibition Bookings
Once a sponsorship and exhibition application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Conference Design will allocate exhibition spaces after taking into account each organisation’s sponsorship, the date of application, preferences, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Deliveries
Late and missing deliveries are the main concern for sponsors and exhibitors during the conference.

Please use the specified delivery labels and confirm with your courier the consignment has actually been made.
When you arrive on site have the courier name, the consignment numbers and the delivery date available.

Security
No valuable items should be left unattended at your exhibition at any time and especially not overnight. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the meeting and exhibition area.

Custom Stands
All custom stands must fit within the purchased exhibition space. Custom stands must not exceed 4.0 metres high. If you have any questions please email us a floor plan and elevations of your proposed stand.

Delegate List
Due to privacy requirements the delegate list will be supplied on the Conference App at the time of the conference and will include name, organisation and state.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.