2019 NSW & ACT Conference – Sponsorship & Exhibition – ADOHTA 2021

2019 NSW & ACT Conference – Sponsorship & Exhibition

Sponsorship & Exhibition Opportunities

[printfriendly]

Invitation

The 2019 ADOHTA NSW & ACT Conference Committee has great pleasure in inviting you to participate in their next conference as a sponsor.  The conference will be held at the Mercure Sydney on 18 October 2019.

Participating as a sponsor provides you with the opportunity to demonstrate your level of support, interest in and commitment to the industry.  The conference will provide your organisation with a number of key benefits.

  • Exposure to a qualified, relevant and influential audience before, during and after the event.
  • Networking opportunities during the conference to promote your organisation’s products and services directly to key decision makers.
  • Your organisation will be perceived to be a keen and vital supporter of ADOHTA.
  • Supporters of the conference will consolidate existing industry relationships and develop new ones.

Sponsorship & Exhibition Bookings

Sponsorship & exhibition packages are now available to book online. Click on the packages below to see the inclusions. All costs are in Australian Dollars and include GST.

To book sponsorship package or exhibition display, click on the button below.

[invicta_button label=”CLICK HERE TO BOOK A PACKAGE” url=”https://cdesign.eventsair.com/2019adohtanswact/sponsorship” target=”_blank” size=”medium” color=”gold”]

Contact Leesa McDermott at Conference Design (email or phone 03 6231 2999) for any sponsorship queries or to tailor a package for your organisation.

Benefits

  • Logo and acknowledgement as a Gold Sponsor on all conference materials including print, PDFs and emails
  • Verbal acknowledgement as a Gold Sponsor in the opening and closing sessions
  • 15 minute address to delegates
  • Two full registrations, including the conference dinner
  • One trade display table
  • Logo displayed on a Gold Sponsors slide during the conference
  • Logo, hyperlink and 150 word profile on the conference website
  • Logo and 150 word profile in the Pocket Program
  • Logo, hyperlink &150 word profile in the Conference App
  • One page advertisement in the conference App
  • Two satchel inserts (A4 or promotion items)
  • Opt-in delegate list in the Conference App

Plus, one of the following benefits, subject to availability at the time of booking:

  • Conference Dinner Sponsor – which includes acknowledgement at the dinner as a sponsor (verbal and sponsor slide); the opportunity to place promotional items on the table (own cost); address delegates (5 mins) and have two freestanding banners (2 m high x 1 m wide) in the room
  • Conference App Sponsor – your logo on every page.  The App is the go-to-source for digital information on the conference including the program, speaker profiles and much more.
  • Name Badge and Lanyard Sponsor – which includes logo printed on the delegate name badge and lanyard
  • Speaker Sponsor – which includes the opportunity to sponsor a speaker identified by the committee and/or supply a speaker (subject to approval by the committee) and cover travel and accommodation expenses

Benefits

  • Logo and acknowledgement as a Silver Sponsor on all conference materials including print, PDFs and emails
  • Two full registrations, including the conference dinner
  • One trade display table
  • Logo displayed on a Silver Sponsors slide during the conference
  • Logo,hyperlink and 100 word profile on the conference website
  • Logo and 100 word profile in the Pocket Program
  • Logo, hyperlink and 100 word profile on the Conference App
  • One satchel insert (A4)
  • Opt in delegate list in the Conference App

Plus, subject to availability at the time of booking, the opportunity to supply a speaker (subject to approval by the committee) and cover travel and accommodation expenses

Benefits

  • Two full registrations, including the conference dinner
  • One trade display table
  • Logo, hyperlink and 50 word profile on the conference website
  • Logo and 50 word profile in the Pocket Program
  • Logo, hyperlink and 50 word profile on the Conference App
  • Opt in delegate list in the Conference App

Exhibition Inclusions

  • One trade display table
  • Two exhibitor registrations (dinner not included)
  • Listing on the conference website
  • Listing in the Pocket Program
  • Listing in the Conference App
  • Opt in delegate list in the Conference App

Exhibitor registrations do not include the Conference Dinner but tickets may be purchased separately.  Additional exhibitor registrations can be purchased for $100 each (dinner not included). 

Bookings & Payments

Acceptance of Terms and Conditions
Conference Design Pty Ltd, members of the Organising Committee and the Host Organisation are collectively referred to as The Organisers.

The Organisation listed on the sponsorship and exhibition application will be referred to as your Organisation or collectively as sponsors and exhibitors.

By returning a Sponsorship Booking Form you are accepting these terms and conditions.

Acceptance of Applications
Conference Design will issue a Tax Invoice once a Sponsorship  application has been accepted.

Any advertising is not an offer capable of acceptance. The Organisers reserve the right to decline any sponsorship and exhibition application.

GST and AUD
All costs are inclusive of GST and listed in Australian Dollars.

Payments
Payment is required within 14 days of us issuing your Tax Invoice to confirm your application.

If you are booking within 30 days of the conference you will be required to pay with a credit card when booking online.

Sponsorship entitlements, including the allocation of exhibition space, do not commence until payment has been received.

Cancellation of Sponsorship Bookings
Once a sponsorship application has been accepted all payments are non-refundable. If you are no longer able to attend the conference please contact Conference Design to discuss your participation.

Cancellation or Postponement of the Conference
The Organisers do not accept any liability for losses incurred if the conference is cancelled or postponed due to an event that renders proceedings with the meeting inadvisable, illegal, impracticable or impossible.

If the conference is cancelled or postponed refunds will not be issued but available funds will be credited towards the rescheduled conference.

An unforeseen event could include, but is not limited to, an infectious disease outbreak; industrial disruptions; service provider failures; governmental restrictions or regulations; war or apparent act of war; terrorism or apparent act of terrorism; disaster; civil disorder, disturbance, and/or riots; curtailment, suspension or restriction on transportation; or any other emergency.

General Information

Disclaimer and Changes
Every effort has been made to present all the information accurately, however no liability is accepted for any inaccuracy and the Organisers reserve the right to change any published information.

The Organisers reserve the right to amend, update or delete sponsorship and exhibition packages and the exhibition floor plan.

Exhibition Floor Plan
The exhibition floor plan is subject to change without notice. The floor plan is not to an exact scale, but accurately represents the position and sizes of exhibition spaces.

Correspondence
When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.

Allocation of Exhibition Spaces
Exhibition spaces will be allocated after taking into account each organisation’s sponsorship, the date of application, proximity to competitors and any other matters deemed relevant.

Insurance
All sponsors and exhibitors must have adequate insurance for the period of the conference, including public and products liability cover and professional indemnity insurance. We may request a certificate of currency.

Indemnity
Your Organisation shall indemnify and hold harmless the Organisers for any loss, damage to property or injury to persons suffered as a result of your participation in the conference, except where the Organisers are found to be negligent.

Supply of Goods and Services
The supply of any goods, services, samples or advice is entirely at your Organisation’s own risk.

During the Conference

Security
No valuable items should be left unattended at your exhibition at any time. No responsibility is accepted for any loss or damage to equipment and display materials.

Representatives
Anyone from your Organisation attending the conference or guests you wish to invite to the conference must register with Conference Design before the conference. An official name badge will be required to access the conference and exhibition area.

Delegate List
Due to privacy requirements the delegate list will include name, organisation and state and be supplied in the Conference App at the time of the conference.

Interactive Exhibitions
Whilst we encourage you to develop entertaining and interactive displays to attract delegates, please be mindful not to disturb other exhibitors or delegates.

Storage
There is limited storage space on site for exhibition equipment or packaging.

Signage at the Venue
The venue doesn’t allow any signage to be fixed to walls or other surfaces. Your signage should be free standing to allow for easy placement and should be contained with your exhibition space.

Dismantling Displays
Due to safety requirements you will not be able to dismantle your display before the published closing time.

Damage to the Venue
Your Organisation shall indemnify the Organisers from all liability for damage to the venue deemed to have been caused by your staff, contractors, agents or guests. The cost of repairs will be the sole responsibility of your Organisation.