Sponsors & Exhibitors Manual – ADOHTA 2021

Sponsors & Exhibitors Manual

Thank you for participating in the 2021 ADOHTA INTERNATIONAL CONFERENCE.
The below information will assist with your preparation.

If you have any questions or require assistance please contact: mail@conferencedesign.com.au 

Exhibition Floorplan


1. NSK Oceania 6. Colgate
2. Henry Schein One 7. TePe
3. 3M Oral Care 8. Curaprox
4. MIPS 9. GSK
5. Henry Schein

Online Only Exhibitors

  1. Dental Protection
  2. Ivoclar Vivadent
  3. Hu-Friedy
  4. One Dental

Exhibition Times

Onsite Exhibition – Astral 1

Onsite Exhibitor Bump In

Thursday 2nd September

Exhibitors can access Astral 1 to setup from 13.00.  Please note that the welcome reception will commence at 17.30.

Onsite Exhibitor Bump Out

Saturday 4th September

Pack up can commence following afternoon tea at 15.50.

Onsite Registration Desk

The onsite registration desk will be open:

Thursday 2 September – from 1600
Friday 3 September –
from 0730
Saturday 4 September –
from 0930

Exhibition Open to delegates

The onsite exhibition will be open to delegates at the following times:

Thursday 2 September – 1730 – 1830 (welcome reception)
Friday 3 September –
0730 – 0830 | 1045 – 1115 | 1300 – 1400 | 1500 – 1530
Saturday 4 September –
0930 – 1000 | 1100 – 1130 | 1300 – 1400 | 1520 – 1550

The online exhibition will be open:

Friday 3 September – 0800 – 1630
Saturday 4 September –
0930 – 1600

The above timings may be subject to change.

Display Inclusions

Onsite Exhibition


  • One 3m x 2m exhibition booth
  • One table
  • Two chairs
  • 1 x 4 amp power supply
  • Exhibitor registration for two (2) company representative to staff the display & attend the Welcome Reception (Conference Dinner tickets can be purchased for $150 per ticket)
  • Listing on the conference website
  • Listing in the pocket program
  • Printed handout of the delegate list (name, position, organisation, state)

Online Exhibition


  • Online Exhibition in the online conference portal.
  • Your 2 onsite exhibitor registrations also have access to the online exhibition.
  • Two (2) additional online exhibitor registrations.
  • Logo in your Online Exhibition.
  • One (1) brochure/flyer available for download from the online exhibition
  • Access to Lead Management software through the online portal
  • Ability to meet one on one with both onsite and online registered delegates through the online portal.
  • Access to the online Meeting Hub to connect with all delegates (onsite and online) and request meetings (includes live video and text chat).
  • Opportunity to provide up to ten Frequently Asked Questions (FAQs) in your online display.  E.g. ‘I have a question, who can I contact? = [your contact details]’

Useful Contacts

Exhibition Supply Company

Perth Expo is the appointed exhibition supply company. Perth Expo supply exhibition booths, furniture hire, trestle tables, fascia/name board, lighting & power, signage, audio visual, plants, custom stands, venue information and timing schedules.

Please contact Perth Expo to arrange any other equipment you wish to hire.

e: kirstenmorrell@perthexpo.com.au
p: 08 9475 2049
w: www.perthexpo.com.au

Conference Design

Please contact the organisers at Conference Design if you have any queries.

Conference Manager – Leesa McDermott
e: leesa@conferencedesign.com.au 

Conference Coordinator – Tara Johnson
e: tara@conferencedesign.com.au

p. +61 3 6231 2999

Onsite Important Information


Late and missing deliveries are the main problem for sponsors and exhibitors when arriving onsite for a conference.

  1. Download and use the delivery label provided by the venue.
  2. Confirm with your courier the delivery has been made BEFORE you arrive.
  3. Have the name of your courier, the consignment numbers and confirmed delivery date when you arrive.
  4. Goods will only be accepted between the hours of 0730 and 1500, TWO working days prior to the event on 31 August 2021.

Attach to all items being sent to the conference venue

Deliveries to the venue will not be accepted if they do not have the delivery label attached.


  1. Download and use the collection label provided by the venue.
  2. Box up any materials requiring collection and leave on your stand for collection by venue staff during bump out.
  3. Arrange for collection of the items with your courier as per the pick up details noted in the collection label.
  4. Check with your courier whether a consignment note/number is required. If so include these details on your boxes before they are collected by the venue staff.
  5. All goods must be removed within TWO days from the conclusion of the event by 6th September 2021.

Attach to all items being collected from the venue

Please download and use this label as the collection label at the end of the conference.

Venue Information

Please download and read the Exhibitor Manual prior to arrival.

Any electrical equipment that the exhibitors bring in must be tagged and tested. Please note if the equipment is not tagged and tested it will not be able to be used.

There will be limited on-site storage facilities and must be arranged in advance with your Event Manager.

Your Contact Person

When booking please appoint a single point of contact within your Organisation. All bookings will be recorded under the one name and all correspondence will be sent to this person.


Anyone from your Organisation attending the conference or guests you wish to invite to the Conference must register with Conference Design before the conference. An official conference name badge will be required to access the conference and exhibition area.

Online Important Information

Online Participation

All sponsors and exhibitors will also have an online exhibition.  In order to participate as an online exhibitor at the event and make the most of the exhibition opportunities available, each of your exhibiting staff members will need access to a device (laptop or desktop computer are recommended), internet, a webcam and a microphone.

For the best user experience, we recommend using Google Chrome 2010+.

Online Sponsor & Exhibitor OnAir Guide

Advertising Formats & Specifications

Your logo will be used in the pocket program and the online conference portal.

Print: EPS version

Web and Portal: a high resolution PNG, JPG or TIFF image, no less than 250 KB in size. Optimal logo sizes for the online conference portal are 1000px X 500px

Please upload via the online booking portal when you book or email to tara@conferencedesign.com.au.

  • Conference Partners/Sponsors – As per the package benefits; check the sponsorship page.

Include contact details, website link and any social media handles you wish to promote. The profile will be displayed in the online conference portal, pocket program and on the website.

Upload during the exhibition/sponsorship booking process or email to tara@conferencedesign.com.au. The earlier the longer exposure your organisation will receive.

We will be distributing satchel bags to delegates upon registration. If you have a satchel insert included as part of your sponsorship package, please ensure it is delivered to the conference venue no later than Wednesday 1 September 2021.  Please note the venue will only accept satchel inserts from 31 August 2021.

Sponsors have the opportunity to provide a short video linked to their online exhibition.

  • Maximum size of 20MB
  • MP4 format

DUE: 23 August

Email to: tara@conferencedesign.com.au 

Downloadable brochures and/or flyers which will be linked to the online exhibition.

  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • Maximum size of 1MB per document (multiple pages allowed)
  • No bleed and no crop marks
  • PDFs will be uploaded ‘as received’

DUE: 23 August

Email to tara@conferencedesign.com.au 

The online conference portal, OnAIR, allows you to create 10 Frequently Asked Questions (FAQs).

Terms and Conditions | Sponsors and Exhibitors